Inventory & Manufacturing Management Software for Growing Businesses
From Raw Materials to Finished Products. Know Every Cost.
Manage inventory, track manufacturing batches, monitor expiry dates and understand product costs with one connected system.
- Lot-level traceability
- Expiry-first stock use
- Versioned formulas
- Batch costing
- Role-based access
Stock value
LKR 1.48M
Ingredients, packaging, finished goods
Today's sales
LKR 96,400
14 sales
Today's production
360 units
2 batches completed
Today's gross profit
LKR 41,250
Booked cost basis
Revenue and profit
RevenueGross profitOperational alerts
3 active- Aloe Vera Gel expires in 12 daysNear expiry
- 30 ml amber bottle below minimumLow stock
- Shea Butter has no stock on handOut of stock
Illustrative interface with fictional sample data. Not live data or customer results.
The problem
Growing manufacturers outgrow spreadsheets before they outgrow their stock.
Six problems we hear from small and growing manufacturers, and the capability in Pixxoft Stock that addresses each.
Inventory lives in spreadsheets
A lot-based stock ledger records every movement with the balance after it, and reconciles itself against lot quantities each night.
Inventory and stock ledgerNobody is sure what raw material is available
Batch planning checks open lots line by line, and low-stock and out-of-stock alerts are raised against each item's minimum level.
Material availabilityStock expires before it is used
Oldest stock is used first, expired lots are blocked, and staff are alerted as expiry approaches.
Expiry managementIt is hard to say what a batch really cost
Completing a batch consumes materials from specific lots, adds packaging and batch overheads, and shows the cost per good unit.
Batch costingPurchasing, production and sales records do not connect
Receipts create lots, batches consume them, and every sale line records the lot and batch it was taken from.
Lot traceabilityProfitability is a guess until month-end
Gross profit appears on each sale, and the Business Profit & Break-Even report covers operating expenses and break-even sales for a chosen period.
Reports and costing
How it fits together
One connected chain, from supplier to profit.
Each step keeps the quantity, the lot it came from and its cost, so the next step starts from facts rather than from a spreadsheet someone updated last week.
01
Supplier receiving
Post a goods received note. Freight and other charges are spread into each lot's cost.
02
Inventory lots
Every delivery becomes lots with expiry dates, and each movement is written to the stock ledger.
03
Formulas
Versioned per-unit recipes with a live cost estimate. A used formula can never be changed silently.
04
Manufacturing batches
Check availability, substitute or note a shortage, then complete with rejected units and leftover bulk.
05
Finished goods
Good units become a lot of finished product, costed per unit, with the batch number as the lot number.
06
Sales
Stock is allocated oldest-first, and each sale records the lot and batch it came from.
07
Costing and profitability
Batch cost, gross profit per sale, and business profit and break-even for any period.
Nothing in the chain is a report-time guess: each link is a stored record, which is what makes lot-level tracing possible.
See lot traceability
Features
Built around how formulated products are actually made.
Fifteen feature areas, from receiving stock to reading profit. Which ones you get depends on the package configured for your business.
Inventory and Stock Ledger
Know what you hold, where it is and what it is worth, with every movement explained.
Learn moreLot Tracking and Expiry Management
Use the oldest stock first and see what is about to expire before it becomes waste.
Learn moreFormula and Recipe Management
Keep recipes under control, so a formula used in production can never be changed silently.
Learn moreManufacturing Batch Management
See what each batch really cost per finished unit, and where losses occurred.
Learn moreProduct Costing
Know today's cost to make a product, and compare it with what a batch actually cost.
Learn moreReports and Business Profitability
Move from daily operations to a clear view of profit and break-even.
Learn more
Inventory and traceability
Follow any lot from the supplier to the sale.
Receiving, lot quantities, expiry dates, production consumption and sales are linked by stored records. Choose a stage to see what is recorded there.
Step 3 of 5
A batch records which lots it consumed
Completing a batch draws materials from open lots oldest-first and writes one consumption row per lot used, so each batch knows which ingredient and packaging lots went into it.
What is recorded
- Formula version used
- Lot-by-lot consumption
- Substitutions and shortage notes
- Rejected units and leftover bulk
The links are all stored, and you can follow them one lot at a time. A dedicated one-click recall report is not part of the product today.
Explore inventory and traceabilityManufacturing
A cosmetics-manufacturing workflow, not a generic stock list.
Plan batches in finished units, check availability, substitute short ingredients and see what each batch cost per good unit.
- Versioned formulas that lock once used in production
- Availability checks, and substitution or a recorded shortage note
- Rejected units and leftover bulk recorded as wastage
- Finished-goods lots with batch-level cost breakdown
Produced
186 units
Rejected
6 units
Good units
180 units
Cost breakdown
- Ingredients
- LKR 4,720
- Packaging
- LKR 10,790
- Labour and overhead (batch lines)
- LKR 1,800
- Less: leftover bulk (recorded as wastage)
- − LKR 120
Illustrative interface with fictional sample data. Not live data or customer results.
Costing and profitability
Understand cost per batch, margin per sale and profit per period.
Ingredient and packaging costs, batch overheads, sale gross profit and a Business Profit & Break-Even report in one place.
- Batch cost per good unit from the lots actually used
- Labour and overhead allocation to batches
- Gross profit on every sale as it is recorded
- Operating expenses and break-even analysis for any period
Profit summary
Management view- Net sales
- LKR 1,000,000
- Cost of goods sold (actual lot cost)
- LKR 520,000
- Gross profit
- LKR 480,000
- Operating expenses
- LKR 260,000
- Other business expenses (depreciation, write-offs, production losses)
- LKR 40,000
- Net operating profit
- LKR 180,000
Break-even
ReachedBreak-even revenue (fixed costs ÷ contribution margin ratio)
LKR 576,470
Margin of safety 42.4% of net sales.
Illustrative interface with fictional sample data. Not live data or customer results.
Reports
Thirteen operational reports, ready to export.
Stock, production, purchasing and sales reports, each viewable on screen and exportable as CSV or PDF. The Business Profit & Break-Even report exports as CSV.
- Cost, value and margin columns are hidden from users without cost access
- A dashboard with stock value, today's activity and 7, 30 or 90-day trends
- Alerts for low stock, out of stock and expiring lots
Stock
CSV · PDF- Current Inventory
- Ingredient Stock
- Packaging Stock
- Consumable Stock
- Stock Movement
- Low Stock
- Expiry
Production
CSV · PDF- Production
- Batch
- Wastage
Purchasing
CSV · PDF- Purchases
Sales and profit
CSV · PDF- Sales
- Profit
Solutions
Who it works for today.
Cosmetics and skincare makers are the closest fit. Others fit to varying degrees, and we say where.
Cosmetics and skincare manufacturers
Closest fitThe system was built around a cosmetics manufacturer: fill sizes, containers, per-unit packaging, bulk-to-unit filling and expiry-first stock handling.
Usual package: Manufacturing Inventory
Soap and personal-care producers
Largely readySoap, candle, aromatherapy and home-fragrance makers follow the same pattern of ingredients, packaging, batches and finished lots.
Usual package: Manufacturing Inventory
Small-batch formulated-product makers
Partial fitMakers of simple formulated goods, such as sauces, spices, juices, herbal or nutraceutical products, can use the stock, recipe and costing parts.
Usual package: Manufacturing Inventory or Advanced / Custom
Stock-based resellers and distributors
Starter packageBusinesses that buy, hold and sell stock can use the inventory, purchasing, sales and reporting parts without manufacturing.
Usual package: Starter Inventory
Packages
Start with inventory. Add manufacturing when you need it.
Three packages, built from the same modules. Package scope and installation arrangements are confirmed during consultation, and pricing is discussed against your requirements.
Core inventory
Starter Inventory
Core inventory, purchasing, sales and reporting.
- Ingredients, packaging, consumables and products
- Suppliers and purchasing (goods received notes)
- Lot tracking, expiry handling and stock adjustments
- Quick Sale with FIFO allocation, plus customers
- Operational reports and the dashboard
For manufacturers
Manufacturing Inventory
Everything in Starter, plus formulas, production, costing and assets.
- Everything in Starter Inventory
- Versioned formulas with live cost estimates
- Production batches, substitution, wastage and finished-goods lots
- Cost entries, allocation and batch cost breakdown
- Asset register with depreciation and disposal
- Business Profit & Break-Even report (with sales, costing and reports enabled)
Configurable
Advanced / Custom
A configurable combination of the supported modules.
- Any dependency-valid combination of the 13 optional modules
- Module choices are enforced by the system, not just hidden in the menu
- Disabling a module never deletes the data already recorded
Details of every module are on the packages page.
How implementation works
A clear path from first conversation to working system.
This is Pixxoft's proposed service process. Deployment times, data-migration help, training and support response times are not promised here: they are agreed with each client during consultation.
- 01
Initial consultation
We learn about your products, how you buy, make and sell, and what is not working today.
- 02
Business workflow assessment
We compare your workflows with what the system does, and note anything that would need adjustment or custom work.
- 03
Package selection and configuration
We agree which package and modules fit, and how users and roles should be set up.
- 04
Client-specific installation and initial data setup
A dedicated installation is prepared for your business, and your master data and opening stock are entered.
- 05
Testing and user training
Your team checks the main workflows end to end, and users are shown how to work in the system.
- 06
Handover and ongoing support arrangements
We hand over the installation and agree how updates, backups and support will work.
Straight answers
Questions we expect you to ask.
Including the ones where the honest answer is that something is not there yet.
Who is Pixxoft Stock designed for?
It is designed for small and growing manufacturers, with cosmetics, skincare and personal-care makers as the closest fit. It was built for Ceyora Cosmetics, a cosmetics manufacturer in Sri Lanka. Soap, candle and other small-batch formulated-product makers can use it with some caveats, and resellers and distributors can use the inventory, purchasing and sales parts without manufacturing.
Can I trace a finished product back to the ingredient lots it came from?
The data supports it: each batch records the lots it consumed, and each sale records the lot and batch it was taken from. Today you can follow this one lot at a time through the lot screen. There is not yet a dedicated one-click recall or end-to-end traceability report.
Is it accounting software? Does it handle tax or invoices?
No. It is an inventory, manufacturing and costing system. It does not calculate tax, produce tax invoices or credit notes, or keep payables and receivables ledgers. Profit figures are management reports, not statutory accounts. Printable receipts are available for sales.
What does a dedicated installation mean?
The intention is to install a separate copy of the system, with its own database, for each client business. The hosting arrangements, who manages the server and what is included in an installation are subject to confirmation during consultation.
Subject to confirmation
Who owns our data, and how are backups and support handled?
The system includes a scheduled nightly database backup routine. Data ownership terms, backup retention and off-site copies, restore arrangements, and support hours and response times are all subject to confirmation and will be agreed in writing for your installation. We do not quote fixed response times until they are agreed.
Subject to confirmation
Book a demo
Tell us how you make and sell, and we will show you how it fits.
Share a few details and your main challenge. We will reply using the contact method you prefer and arrange a walk-through of the workflows that matter to your business.