Reports and costing
Know what it cost to make, what it earned and where you break even.
From ingredient prices to batch cost, from sale margin to business profit. Costing is what turns stock records into decisions.
- Net salesLKR 1,000,000
- Cost of goods soldLKR 520,000
- Operating and other expensesLKR 300,000
- Net operating profitLKR 180,000
Marker shows break-even. Sample figures.
Where cost comes from
Six layers, from a bag of ingredient to a profit figure.
01
Ingredient and packaging cost
Materials are costed at a moving weighted average, drawn from lots oldest-first.
02
Production batch cost
A completed batch adds packaging and batch overhead lines, removes leftover bulk and divides by good units.
03
Labour and overhead allocation
Record a cost once, then allocate it to batches, with a guard against allocating more than the entry.
04
Sales gross profit
Each sale shows revenue, cost and profit as it is recorded, and which cost basis was used.
05
Business profitability
Net sales, cost of goods sold, operating expenses, other business expenses and net operating profit for a period.
06
Break-even
Fixed and variable costs are separated to estimate the sales needed to break even, and how far you are past it.
Product and batch cost
An estimate to plan with, an actual to learn from.
A product shows a live estimated cost from current material prices. A completed batch records what it really cost per good unit.
- Estimated cost covers ingredients and packaging at current average prices
- Batch cost uses the lots actually consumed, plus batch overheads, less leftover bulk
- An audited cost override is available where a business prefers a standard cost
The live estimate changes as material prices change. A completed batch records what that batch actually cost.
Illustrative interface with fictional sample data. Not live data or customer results.
Batch breakdown
See where the money went in each batch.
Materials, packaging, labour and overhead are shown separately, alongside rejected units and leftover bulk.
Produced
186 units
Rejected
6 units
Good units
180 units
Cost breakdown
- Ingredients
- LKR 4,720
- Packaging
- LKR 10,790
- Labour and overhead (batch lines)
- LKR 1,800
- Less: leftover bulk (recorded as wastage)
- − LKR 120
Illustrative interface with fictional sample data. Not live data or customer results.
Labour and overhead
Allocate shared costs without double counting.
Record labour, overhead, external services or equipment use as a cost entry, then allocate it across batches.
- Expense category and fixed or variable classification for each cost
- Over-allocation is blocked
Labour · October filling team
Cost entry COST-2026-0012
LKR 60,000
An allocation cannot exceed the entry amount. Allocation to a batch updates that batch's cost breakdown.
Illustrative interface with fictional sample data. Not live data or customer results.
Sales gross profit
Margin is visible while you sell.
The Quick Sale preview shows stock, cost and profit per line, and tells you which cost source was used.
Illustrative interface with fictional sample data. Not live data or customer results.
Business Profit & Break-Even
From sales to net operating profit, for any period.
Choose this month, last month, this year, all time or a custom range, for the active site or all accessible sites.
- Net sales, cost of goods sold at actual lot cost and gross profit
- Operating expenses split into fixed, variable and unclassified
- Depreciation, net stock write-offs and production losses
- Capital expenditure and inventory purchases versus consumption, shown separately
- Break-even revenue, progress towards it and margin of safety
- Drill-down by sales, production, expenses, losses, assets and products, with CSV export
Profit summary
Management view- Net sales
- LKR 1,000,000
- Cost of goods sold (actual lot cost)
- LKR 520,000
- Gross profit
- LKR 480,000
- Operating expenses
- LKR 260,000
- Other business expenses (depreciation, write-offs, production losses)
- LKR 40,000
- Net operating profit
- LKR 180,000
Break-even
ReachedBreak-even revenue (fixed costs ÷ contribution margin ratio)
LKR 576,470
Margin of safety 42.4% of net sales.
Illustrative interface with fictional sample data. Not live data or customer results.
Worth knowing
Two profit views, by design.
So the numbers are never a surprise in a demo or a meeting.
Sale screens and the Sales and Profit reports measure profit against the booked cost: a cost override or Cost Price if one is set, otherwise the cost of the lots allocated.
The Business Profit report uses the actual lot cost of what was sold. If a standard Cost Price differs from what production really cost, the two views will differ, and that is intended.
Reports
Thirteen operational reports.
Each can be viewed on screen and exported as CSV or PDF. A report appears only when the modules it reads from are enabled. Cost, value and margin columns are removed for users without cost visibility.
Reports cover the active site and are limited to 20,000 rows. They are not scheduled or emailed.
Dashboard
The day at a glance.
Stock value, today's sales, production and profit, trends over 7, 30 or 90 days, top products and live alerts.
Stock value
LKR 1.48M
Ingredients, packaging, finished goods
Today's sales
LKR 96,400
14 sales
Today's production
360 units
2 batches completed
Today's gross profit
LKR 41,250
Booked cost basis
Revenue and profit
RevenueGross profitOperational alerts
3 active- Aloe Vera Gel expires in 12 daysNear expiry
- 30 ml amber bottle below minimumLow stock
- Shea Butter has no stock on handOut of stock
Illustrative interface with fictional sample data. Not live data or customer results.
See your own costs in the system.
Book a demo and we will walk through costing using a product like one of yours.