Everything between the supplier's delivery and your profit figure.

01 / 15

Inventory and Stock Ledger

Know what you hold, where it is and what it is worth, with every movement explained.

What it does

• Stock on hand per site, built from open lots, with stock value
• An append-only ledger: every movement is recorded with the balance before and after
• Low-stock, out-of-stock and expiring lists
• A nightly check compares lot quantities with the ledger and reports any difference

Limits to know about

• A site is the finest location. There are no bin or shelf locations and no barcode scanning.

Availability: Included in every package.

03 / 15

Suppliers and Goods Received Notes

Turn a delivery into correctly costed stock, with freight included in the lot cost.

What it does

• Supplier records linked to the materials they supply
• Goods received notes move from draft to posted; nothing changes in stock until you post
• Freight and other charges are spread across lines by value
• Supplier lot number and expiry date recorded per line
• A posted note can be cancelled only while none of its stock has been used

Limits to know about

• There are no purchase orders, supplier returns or supplier payables.

Availability: Suppliers and Purchasing modules, on in both presets.

05 / 15

Formula and Recipe Management

Keep recipes under control, so a formula used in production can never be changed silently.

What it does

• Versioned per-unit formulas for each product
• A formula locks the first time a batch uses it; changes go into a new version
• A live cost estimate from current average material prices
• Packaging listed per unit, and bulk-to-unit filling for liquids and creams

Limits to know about

• Recipes are single-level. There are no sub-assemblies or multi-level bills of materials.

Availability: Manufacturing Inventory, or a custom package with Formulas and Production.

07 / 15

Ingredient Substitution and Material Availability

Find out before you start whether you can make a batch, and handle shortages with a record.

What it does

• A live availability check against open lots, line by line, before and after you draft
• Substitute a short ingredient with an alternative
• Or proceed with the shortfall and record a mandatory shortage note
• Substitutions and shortage notes stay on the batch as an audit trail

Availability: Manufacturing Inventory, or a custom package with Formulas and Production.

09 / 15

Sales and FIFO Stock Allocation

Record a sale quickly, take stock from the right lots and see profit as you sell.

What it does

• Quick Sale with a live preview of stock, cost and profit
• Oldest-first allocation by lot and batch; expired stock is excluded
• Line and sale-level discounts, and a channel label such as walk-in, WhatsApp or online
• Payment status flag, and printable standard or thermal receipts
• Cancelling a sale returns stock to the lots it came from

Limits to know about

• This is a point-of-sale style workflow. There is no tax, invoicing, credit notes, partial returns, price lists or payments ledger.

Availability: Sales module, on in both presets.

11 / 15

Expenses, Cost Allocation and Asset Management

Bring labour, overheads and equipment into the cost picture, and keep an asset register.

What it does

• Cost entries for labour, overhead, external services, equipment and other costs
• Classify each as fixed or variable, with an expense category
• Allocate a cost to a production batch, with a guard against over-allocation
• An asset register with straight-line depreciation, transfers between sites and disposal gain or loss

Limits to know about

• Allocating a cost after a batch is complete updates the batch's cost breakdown, but not the finished-goods lot or past sale costs.
• Posted depreciation does not flow into batch cost automatically.

Availability: Costing and Assets modules, in Manufacturing Inventory or a custom package.

13 / 15

Dashboard and Operational Alerts

Start each day with what needs attention: low stock, expiring lots and today's activity.

What it does

• A dashboard with stock value, today's sales, production and profit, and 7, 30 or 90-day trends
• Top products, purchase spend, recent batches and recent movements
• Alerts for low stock, out of stock, near expiry and expired stock
• An in-app notification bell; sections appear only for users and modules that allow them

Limits to know about

• Notifications are in-app only. There is no email, SMS or WhatsApp alerting.

Availability: Dashboard and alerts are always on; some sections depend on enabled modules.

15 / 15

Multi-Tenant Administration and Module Configuration

Start with the modules you need today and add more as the business grows.

What it does

• Pixxoft administrators set up a business, its first site and its first administrator in one step
• Optional modules and package presets are enforced by the server on every request
• Turning a module off never deletes the data already recorded
• Each client is intended to run as a dedicated installation, with its own database

Limits to know about

• Operating several sites in one business needs further development before it is offered.
• There is no built-in billing or plan limits.

Availability: Configured per client during consultation.